Employment

Volunteer Florida is currently looking for an Emergency Management Deputy Director to join our team!

This is a full-time, exempt position that reports to the Emergency Management Director. This position supports Volunteer Florida’s Emergency Management (EM) team through training activities and responds to potential dangers and threats that occur throughout the state, such as a natural disaster, large-scale accidents, terrorist attacks, or any event triggering activation of the State Emergency Operations Center.

The Deputy Director plays a vital leadership role on the Emergency Management team, providing operational support, representing the agency in external partnerships, and stepping into director-level responsibilities when needed. This position supports Volunteer Florida’s emergency response efforts and requires adaptability, initiative, and the ability to lead in dynamic environments.

The Deputy Director role serves as Alternate Emergency Coordinating Officer for Emergency Support Function 15, Volunteers and Donations. Coordinates with Florida Voluntary Organizations Active in Disaster (VOAD) and local and state government emergency management agencies to ensure effective coordination of volunteer and donations needs. The role also includes serving as the Alternate State Voluntary Agency Liaison.

This position is responsible for overseeing the development, revision and implementation of Volunteer Florida’s Comprehensive Emergency Management Plan (CEMP), incorporating lessons learned, best practices, and feedback from internal team members and external stakeholders.  

This position serves as the Florida’s Community Emergency Response Team (CERT) State Program Manager. This includes management of the CERT grant program, providing technical assistance and support to local CERT programs, and working with the Florida CERT Association. The Deputy Director ensures the CERT program remains compliant with funding and reporting requirements and works to expand CERT capacity, visibility, and integration into preparedness and response activities statewide.

This position supports the planning, implementation, and support of special events and statewide convenings, conferences and outreach events. Supports and delivers trainings to emergency management partners statewide. This position requires flexibility, professionalism, and a high level of situational awareness, particularly during times of disaster when deployments, extended hours, and travel may be necessary.

Desired Skills and Experiences

A Bachelor’s degree in emergency management, public administration, social services, or related discipline. Experience may be used as a substitute for education. Minimum of 3 years of experience in emergency management and/or volunteer coordination in disaster response and recovery settings. Non-profit experience. Familiarity with Community Emergency Response Teams preferred.  

The ideal candidate will be a team player. Additional qualifications and requirements include:

• Able to think independently, prioritize needs, and work effectively with individuals and organizations on a statewide basis.
• Demonstrates excellent time management skills with the ability to manage concurrent projects.
• Possesses strong interpersonal and oral communication skills and maintains strong relationships with internal and external partners.
• Skilled in public speaking and delivering effective presentations.
• Knowledgeable in emergency management operations, planning, preparedness, and response.
• Capable of analyzing problems and making sound judgments and recommendations during disaster situations.
• Able to function effectively during emergency events for extended periods.
• Brings strong problem-solving and critical analysis skills.
• Skilled in resolving conflicts and managing sensitive emergency situations appropriately.
• Remains calm and acts quickly under high-stress emergency conditions.
• Available to respond with little notice, travel to disaster sites, and collaborate with state, federal, and non-governmental partners to support response and recovery efforts.
• Familiar with Voluntary Organizations Active in Disaster (VOAD), emergency management practices, and coordination of volunteers and donations.
• Willing and able to travel out of area for extended periods.
• Experienced in grant management, technical assistance, and grant monitoring.
• Experienced in using grant management software such as Blackbaud, Salesforce, or other similar platforms, preferred.
• Skilled in data collection procedures and supporting subgrantees in tracking outcome data.
• Holds (or is working toward) Florida Professional Emergency Management Certification (FPEM), preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Certificates of Completion for:
IS-100.C: Introduction to Incident Command System (ICS)
IS-200.B: ICS for Single Resources and Initial Actions
ICS-300: Intermediate ICS
ICS-400: Advanced ICS
IS-700.B: National Incident Management System (NIMS), An Introduction
IS-800.C: National Response Framework, An Introduction
G-288: Local Volunteers & Donations Management

G-489: Management of Spontaneous Volunteers in Disasters

Position is subject to after-hours calls for emergencies and may be required to work a flexible work schedule including evenings, weekends and holidays in case of a disaster event and/or a threat to public safety.

A full position description is available for download here.

Volunteer Florida is a great place to work! Benefits include:

• Collaborative and supportive work environment.
• Participation in the Florida Retirement System – Employer paid with the exception of 3% employee contribution.
• Participation in the Florida Deferred Compensation Plan.
• One hour per month for volunteer activities.
• Employer paid $50,000 life insurance policy.
• Employer paid individual health insurance. Employer supplemented family health insurance (employees pay $180 per month).
• Annual and sick leave accruing at 8.67 hours each, monthly
• Availability of other State of Florida offered benefits at cost of employee.
• Hybrid – remote work environment (M/W/F – in office, T/R – remote).

EQUAL EMPLOYMENT OPPORTUNITY

Volunteer Florida is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to age, race, color, sex, religion, national origin, marital status, gender identity or expression, sexual orientation, pregnancy, disability or any other protected status in accordance with the requirements of all federal, state and local laws.

SALARY RANGE

$60,000 – $65,000 annually

To apply for this position:
Submit a copy of your resume to: careers@volunteerflorida.org. Please include Emergency Management Deputy Director in the subject line.

Volunteer Florida is currently looking for a Part-Time Executive Assistant to join our team. If you possess great organizational skills, have the ability to set goals and priorities, and have the desire to work in a fast-paced, collaborative atmosphere, this is may be the position for you!

To Apply for this Position
Email your resume to careers@volunteerflorida.org and include Executive Assistant along with your name in the subject line.

Position Summary

This position serves as the Part-Time Executive Assistant for Volunteer Florida and is responsible for overseeing administrative functions in an executive management setting. The Executive Assistant provides executive support to Volunteer Florida Executive Leadership. The position will be 20 hours per week with an hourly rate between $25 – $35 per hour, based on experience. Volunteer Florida offers enrollment into the Florida Retirement System as well as pro-rated paid holiday and administrative leave.

Desired Skills and Experience

Bachelor’s Degree from an accredited college or university along with experience in office administration, organizational oversight and/or office systems.

Additional desired qualifications include the following:

• Knowledge of office and administrative operations in an executive management setting
• Knowledge of and ability to handle inter-and intra-office correspondence
• Skilled in operating a personal computer and software applications.
• Skilled in reading comprehension and proofreading.
• Ability to effectively manage time, coordinate meetings and schedule travel arrangements in a fast paced, executive environment.
• Ability to maintain a high level of public contact and work effectively on a national, statewide and local basis.
• Ability to communicate effectively both in writing and verbally, with a wide range of stakeholders
• Ability to independently prioritize, multi-task and follow through on complex and broad assignments while also being able to work as part of a team.
• Ability to assist in planning Commission and Foundation meetings, training events, executive functions and site visits.
• Ability to write comprehensive and concise meeting minutes.
• Ability to travel on a statewide basis, as necessary.
• Ability to update technical skills as needed to perform functions of the office.
• Ability to foresee potential problems before they occur and work toward a solution.
• Ability to maintain confidentiality.

Volunteer Florida is the state’s lead agency for volunteerism and national service for Florida. Volunteer Florida administers over $75M in federal and state funding to deliver high-impact national service and volunteer programs in Florida.

EQUAL EMPLOYMENT OPPORTUNITY
Volunteer Florida is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to age, race, color, sex, religion, national origin, marital status, gender identity or expression, sexual orientation, pregnancy, disability or any other protected status in accordance with the requirements of all federal, state and local laws.