The Florida Donations Portal
The Florida Donations Portal is a partnership of the Florida Division on Emergency Management, FEMA, the AidMatrix Foundation, and Volunteer Florida that matches donations to community needs across the state following a disaster. If you would like to offer a donation, please visit the Volunteer Florida Donations Portal Web site.
Application for Recipient Agencies
Frequently Asked Questions
Links & Training Materials
The Florida Donations Portal Application for Recipient Agencies (back to top)
Please click here for eligibility requirements.
Download the following two forms, fill out, and either fax to Volunteer Florida ATTN: FL Portal at 850-921-5146 or email
. If you have any questions, please call Volunteer Florida at 850-921-5172.
Application (.doc, 484 KB)
User Agreement (.doc, 468 KB)
If you are a Local Faith or Community-Based Organization or Long Term Recovery Organization that is not a member of VOAD at the local or state level, then you MUST submit the following form in addition to the application forms:
Emergency Management Endorsement Form (.doc, 468 KB)
Once the applicant has been approved, you will be enrolled into the Florida Donations Portal and contacted to set up a training session in the Sandbox.
The Sandbox is a training Web site that mirrors the Florida Donations Portal. It is specifically set up to provide practice sessions and training on how to use the Florida Donations Portal. We highly encourage the use of the Sandbox to maximize familiarity of the Florida Donations Portal prior to times of disaster.
Frequently Asked Questions (back to top)
What is the Florida Donations Portal?
The Florida Donations Portal is a partnership of the Florida Division of Emergency Management, FEMA, the AidMatrix Foundation, and Volunteer Florida matching donations to community needs across the state following a disaster. Participating recipient agencies are eligible to accept donations offered through the Portal and also make requests for specific needs. There is no cost involved.
Who can use the Portal? (back to Application)
County/Municipal Emergency Support Function 15 (ESF 15) Coordinators – These coordinators are designated by the local emergency management authority to manage volunteers and donations during disaster response.
State ESF-15 Partner Agencies – Entities that serve statewide must be:
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Designated as a 501(c)3 organization.
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A current member in good standing of Florida Voluntary Organizations Active in Disaster (FLVOAD) and are committed to providing essential services in accordance with established VOAD/COAD principles, policies and procedures.
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A State ESF-15 Support Agency with an executed Memorandum of Understanding (MOU) with Volunteer Florida no more than 2 years old.
Local Faith or Community-Based Organizations, or Long Term Recovery Organizations that is not a member of VOAD at the local or state level – Entities that serve the local disaster-impacted community must be:
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Designated as a 501(c)3 organization.
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MUST submit the supplemental Emergency Management Endorsement Form (.doc, 468 KB)
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For purposes of continuity, Volunteer Florida highly recommends that the local agency enroll in a local Volunteer/Community Organizations Active in Disaster (VOAD/COAD) if there is one available.
What support do you provide my organization?
Volunteer Florida staff can assist you with the registration process and provide technical assistance to familiarize you with the system. In addition, Volunteer Florida provides training or coordinates with The Aid Matrix Foundation to offer teleconference call trainings on the Florida Donations Portal. For more information on training, please call Volunteer Florida at 850-921-5172 or email
.
What is unique about The Florida Donations Portal?
The Florida Donations Portal, managed by Volunteer Florida and supported by The Aid Matrix Foundation and FEMA, is linked to a nationwide network of other state donation portals whose supporters include National VOAD and the US Chamber of Commerce. These businesses, corporations, and individuals trust that the organizations and the community needs entered into the Florida Donations Portal represent actual needs and will support disaster survivors.
What is the Sandbox?
The Sandbox is a training Web site that mirrors the Florida Donations Portal. It is specifically set up to provide practice sessions and training on how to use the Florida Donations Portal. We highly encourage the use of the Sandbox to maximize familiarity of the Florida Donations Portal prior to times of disaster.
The Florida Donations Portal Links & Training Materials (back to top)
For Recipient Agencies
Florida Donations Portal
Florida Donations Sandbox (Please use this Sandbox link to practice using the portal.)
Recipient User Guide (.pdf, 152 KB)
Recipient User Quick Reference (.pdf, 156 KB)
For Registered Donors
Florida Donations Portal
Florida Donations Sandbox (Please use this Sandbox link to practice using the portal.)
Registered Donor User Guide (.pdf, 1.7 MB)
For Warehouse Management (authorized users only)
Florida Donations Warehouse Portal: None activated at this time. (Link will become active once a warehouse is determined to be necessary.)
Florida Donations Warehouse Sandbox (Please use this Sandbox link to practice using the portal.)
Warehouse Management User Guide (.pdf, 240 KB)
Warehouse Management User Guide - PowerPoint (.ppt, 4.6 MB)
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